--- title: Inventory Migration Template description: Knowledge Base --- [Skip to content](https://help.artlogic.net/connect/inventory-migration-template#main-content) English - United States Show submenu for translations [Submit a Support Ticket](https://help.artlogic.net/connect/kb-tickets/new?hsLang=en-us) [![AC\_Logo\_300](https://help.artlogic.net/hs-fs/hubfs/AC_Logo_300.png?width=300&height=38&name=AC_Logo_300.png)](https://help.artcloud.com/connect?hsLang=en-us) Open main navigation Close main navigation - English - United States Show submenu for translations - [Submit a Support Ticket](https://help.artlogic.net/connect/kb-tickets/new) - [Login](https://hello.artlogic.net/login) [Login](https://hello.artlogic.net/login) How can we help you? - There are no suggestions because the search field is empty. 1. [Artlogic Connect Knowledge Base](https://help.artlogic.net/connect?hsLang=en-us) 2. [Artlogic Connect for Artists](https://help.artlogic.net/connect/artlogic-connect-for-artists?hsLang=en-us) 3. [Data Import](https://help.artlogic.net/connect/artlogic-connect-for-artists?hsLang=en-us#data-import) July 15, 2026 # Inventory Migration Template ## Make your inventory import process easier with ArtCloud's Inventory Migration Template [This helpful article](https://help.artcld.com/en/knowledge/import-your-inventory) covers the process of importing Inventory into ArtCloud in bulk. It also covers where to download ArtCloud's **Inventory Import** **Template**.The Inventory Import Template can be opened by any spreadsheet software that can open .CSV (Comma Separated Values) files, such as **Microsoft Excel**, **Google Sheets**(free), **Numbers**(by Apple), or **Libre Office Calc**. **NOTE:** Your first migrations into ArtCloud should occur in the following order: **Contacts** -\> **Inventory** -\> **Invoices**. The template works based on column names. Every row (**A**, **B**, etc...) is an Inventory Record, and the intersecting columns are what field that cell will be populating. For example: | | **title** | **inventory\_number** | **sku** | **artist\_first\_name** | **artist\_last\_name** | | --- | --- | --- | --- | --- | --- | | **A** | Marilyn | 333 | AW\_100 | Andy | Warhol | | **B** | Wheatstacks | 334 | CM\_001 | Claude | Monet | The first piece's title is *Marilyn*, and it's Inventory Number is 333. Its SKU is AW\_100, and the artist is Andy Warhol. The second piece's title is *Wheatstacks*, and its Inventory Number is 334. Its SKU is CM\_001, and the artist is Claude Monet. **NOTE:** Fields can be left empty with no consequence, and you can include as many or as few pages as you please. **Keep in mind that adding information to existing Inventory records after an import may result in a fee.** ### How do I import images with my inventory items? Most fields can be left empty depending on how you would like to add images to your pieces. You may want to add the images to your pieces one by one on your own, depending on how many pieces are being uploaded. However, if you are importing *several* inventory items, the ArtCloud team can assist you. Contact us at **support@artcld.com** before working on your import if you need assistance. ### What if I have multiple editions of a piece? If you have an artwork that has multiple editions, you'll need to create a row for each edition. You'll need to specify what the edition number of the piece is (1st edition, 3rd edition, etc.), and how many editions in the series exist using the **edition\_number**, and the **edition\_count** column. You may also want to set a unique **sku** for each edition, since they are 4 separate inventory items rather than copies of just one. **The title of the piece should be kept the same**. Below is an example of an artwork with four editions.   | | **title** | **artist\_first\_ name** | **artist\_last\_ name** | **SKU** | **edition\_number** | **edition\_count** | | --- | --- | --- | --- | --- | --- | --- | | **A** | The Ant | M.C. | Escher | MCE01 | 1 | 4 | | **B** | The Ant | M.C. | Escher | MCE02 | 2 | 4 | | **C** | The Ant | M.C. | Escher | MCE03 | 3 | 4 | | **D** | The Ant | M.C. | Escher | MCE04 | 4 | 4 | ### Inventory Import Template Key | **Column** | **Name** | **Input Type** | **Notes & Description** | | --- | --- | --- | --- | | **A** | *title* | Text | The title of the inventory item | | **B** | *inventory\_number* | Number | The inventory number of your inventory item. Inventory numbers cannot contain any letters. **ArtCloud will generate one if this field is left empty.** | | **C** | *sku* | Alpha-numeric | An alpha-numeric code that is unique to an inventory item. There cannot be duplicate SKUs. SKUs can be all numbers, all letters, or a mixture of both. | | **D** | *edition\_number* | Number | The edition number of the piece. | | **E** | *edition\_count* | Number | The total number of editions available (denominator) | | **F** | *artist\_first\_name* | Text | The artist's first name. | | **G** | *artist\_last\_name* | Text | The artist's last name. | | **H** | *price* | Number | Retail price of the inventory item. Currency symbol not necessary. | | **I** | *price\_override* | Text | A way to hide publicly-facing price values. Some examples: *$2,500-$3,000* or *Sold Out* | | **J** | *purchased\_price* | Number | The amount paid for the inventory item. | | **K** | *create\_date* | Text | The date this piece was created. Typically this is in the format of YYYY, but it does not have to be. | | **L** | *acquisition\_date* | MM/DD/YYYY | The date of ownership. | | **M** | *ownership* | Owned / Consigned | Please input either Owned or Consigned, depending on the ownership type. If blank, ArtCloud will default to consigned for gallery accounts and owned for artist accounts. | | **N** | *consignment\_cost* | Number | If an item is consigned to you, this is the amount or percentage you owe the consignor for the work. **If blank, ArtCloud will default to 50% consignment for gallery accounts.** | | **O** | *consignment\_cost\_type* | Amount / Percentage | Please input either *Amount* or *Percentage*, depending on the consignment type. If blank, ArtCloud will default to 50% consignment for gallery accounts. | | **P** | *medium* | Text | The piece's medium. For example: photograph, oil on canvas, etc... | | **Q** | *height* | Number | The height value of the piece. (Do not include unit.) | | **R** | *width* | Number | The width value of the piece. (Do not include unit.) | | **S** | *depth* | Number | The depth value of the piece. (Do not include unit.) | | **T** | *units* | cm / in | Please input either *in* for inches or *cm* for centimeters. This is the default unit you'll use, but ArtCloud offers alternate dimensions on tearsheets, pricelists, and other materials. **If left blank, ArtCloud will default to inches.** | | **U** | *location* | Text | Where the inventory is currently located. If blank, ArtCloud will default to Gallery in gallery accounts or Studio in artist accounts. | | **V** | *tags* | Text, separated by commas | Keywords that a piece can be searched or filtered by. To add multiple tags, add a comma after a tag name. Example: *flowers, impressionism, japanese* | | **W** | *notes* | Text | A description of or for the inventory item. **This field can be made visible on the website.** | | **X** | *private\_notes* | Text | Information for behind-the-scenes use, only. **This field can not be made visible on the website.** | | **Y** | *mounting* | Text | Description of the inventory item's mounting. | | **Z** | *framed* | True / False | Please input either *True* or *False*, depending on whether the item is framed. **If blank, ArtCloud will default to *False* (unframed).** | | **AA** | *frame\_cost* | Number | Retail cost of the frame. | | **AB** | *frame\_height* | Number | The height of the frame for the inventory item. | | **AC** | *frame\_width* | Number | The width of the frame for the inventory item. | | **AD** | *framer\_name* | Text | Name of the framer. | | **AE** | *active* | True / False | A value that marks whether an inventory work is available or not. **If left blank, ArtCloud will default to *True*.** | | **AF** | *type* | Artwork / Merchandise / Jewelry / Decor / Furniture / Lighting | Determines if an inventory item is that specific type of inventory. If blank, ArtCloud will default to Artwork. For more details on supported inventory types in ArtCloud, click **[here](https://help.artcloud.com/knowledge/what-kind-of-inventory-does-artcloud-support?hsLang=en)**. | | **AG** | *quantity* | Number | Total count of the inventory item. Only available for Merchandise, Jewelry, Decor, Furniture, and Lighting. | | **AH** | *order* | Number | If you have an ArtCloud website, this field determines the order of a piece on your website. Numbering starts from 1, and the higher the number the further down on the site. If blank, ArtCloud will default to 1. | | **AI** | *mkt\_opt* | True / False | Determines the item's visibility on the ArtCloud Marketplace. **If blank, ArtCloud will default to *True*, but you can override this in your account settings.** | | **AJ** | *created* | MM/DD/YYYY | Internal database marker. **For internal purposes only, does not appear directly on inventory records.** | | **AK** | *signature* | Text | The location of a signature on the inventory item, if applicable. | | **AL** | *financial\_notes* | Text | Notes related to the financial history / data | | **AM** | *insurance\_value* | Number | Total amount the inventory item is insured for. | | **AN** | *subtype* | Ring / Necklace / Bracelet / etc... | Subtype value of the Inventory item type. For more details on supported inventory types in ArtCloud, click **[here](https://help.artcloud.com/knowledge/what-kind-of-inventory-does-artcloud-support?hsLang=en)**. | | **AO** | *weight* | Number | The weight of the inventory item. | | **AP** | *shipping\_price* | Number | Flat rate shipping price value. | | **AQ** | *import\_key* | Number | A unique identifier for our database. You may leave this empty, as ArtCloud will generate one for you. **For internal purposes only, does not appear directly on inventory records.** |   ### Suggested Readings - [Import your Inventory](https://help.artcld.com/en/knowledge/import-your-inventory) - [Import your Contacts](https://help.artcld.com/en/knowledge/import-your-contacts) - [Contact Migration Template](https://help.artcld.com/en/knowledge/contact-migration-template) - [Welcome to Artlogic Connect](https://help.artlogic.net/connect/welcome-to-artlogic-connect?hsLang=en-us#main-content) - [Subscription](https://help.artlogic.net/connect/welcome-to-artlogic-connect?hsLang=en-us#subscription) - [Navigation](https://help.artlogic.net/connect/welcome-to-artlogic-connect?hsLang=en-us#navigation) - [Records](https://help.artlogic.net/connect/welcome-to-artlogic-connect?hsLang=en-us#records) - [Extras](https://help.artlogic.net/connect/welcome-to-artlogic-connect?hsLang=en-us#extras) - [Getting Started Series](https://help.artlogic.net/connect/getting-started-series?hsLang=en-us#main-content) - [Manager](https://help.artlogic.net/connect/getting-started-series?hsLang=en-us#manager) - [Website Builder](https://help.artlogic.net/connect/getting-started-series?hsLang=en-us#website-builder) - [Artlogic Connect for Artists](https://help.artlogic.net/connect/artlogic-connect-for-artists?hsLang=en-us#main-content) - [Gallery Connections and Consignments](https://help.artlogic.net/connect/artlogic-connect-for-artists?hsLang=en-us#gallery-connections-and-consignments) - [Data Import](https://help.artlogic.net/connect/artlogic-connect-for-artists?hsLang=en-us#data-import) - [Account Settings](https://help.artlogic.net/connect/artlogic-connect-for-artists?hsLang=en-us#account-settings) - [Account Settings](https://help.artlogic.net/connect/account-settings?hsLang=en-us#main-content) - [Profile](https://help.artlogic.net/connect/account-settings?hsLang=en-us#profile) - [Billing & Subscription](https://help.artlogic.net/connect/account-settings?hsLang=en-us#billing-subscription) - [Locations](https://help.artlogic.net/connect/account-settings?hsLang=en-us#locations) - 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[Inventory Dashboard](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#inventory-dashboard) - [Inventory Record Overview](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#inventory-record-overview) - [Inventory Record - Financial](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#inventory-record-financial) - [Inventory Record - Uploads](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#inventory-record-uploads) - [Inventory Record - Marketplace/Website](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#inventory-record-marketplace-website) - [Inventory Record - History](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#inventory-record-history) - [Editions](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#editions) - [Exhibitions](https://help.artlogic.net/connect/artlogic-connect-manager-inventory?hsLang=en-us#exhibitions) - 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